Process: Billing & Receivables
Fictional Subject
Geneva Fiduciary SA
Targeted diagnostic of monthly billing flow and data governance
Annotated Table of Contents
Section 1: Objectives & Scope
Defines the boundaries of the audited process and the data flows examined.
Section 2: Current Process Mapping
Details each human and system step, from raw invoice data reception to final validation.
Section 3: Risk & Gap Analysis
Identifies time leaks, nLPD compliance risks, and manual data re-entry points.
Section 4: Prioritised AI Opportunities
Ranks identified AI use cases based on technical build complexity and estimated time-saving impact.
Section 5: Recommended Action Plan
Proposes initial technical specifications for a first Proof Sprint to test one workflow in production.
Deliverable Facts
Scope and fee confirmed in writing before engagement.
Report Excerpt: Opportunity N°1
Entering vendor invoices into the general ledger (Geneva Fiduciary SA).
Accountants spend an average of 4 minutes per invoice manually re-entering amounts, Swiss VAT rates, and expense accounts.
Local structured extraction open-weight model (Mistral) pre-configured to extract legal fields and Swiss VAT codes without external API calls.
The AI suggests ledger entries as a draft; the accountant in charge reviews and clicks "Approve" before writing to the local ledger.